Printer-friendly versionThe Council of Prairie and Pacific Libraries' Shared Print Archive Network (SPAN) is a distributed retrospective print repository program. SPAN's main goals are to provide access to shared print archives, create opportunities for the reallocation of library space, and preserve the print record for its members in a cost-effective way. Rather than thinking about the project in terms of preserving the "last copy," this partnership emphasizes the role of the archived print as part of an optimal copy network that includes other print archiving initiatives.
The 21 participating COPPUL libraries have agreed to consolidate and validate print journal backfiles at major library storage facilities and selected campus locations. Selection of titles for inclusion in SPAN will be made using a risk management framework: journals will be categorized as Low- , Moderate- , or Higher-Risk based on their availability electronically, rarity, and relevance to the region (Western Canada).
The COPPUL Shared Print Archive Network Member Agreement (April 2012) outlines the governance of the initiative, as well as the contributions and responsibilities expected from each participating library.
List of participating libraries:
- Athabasca University
- Brandon University
- Concordia University of Edmonton
- Kwantlen Polytechnic University
- MacEwan University
- Mount Royal University
- Simon Fraser University
- Thompson Rivers University
- Trinity Western University
- University of Alberta
- University of British Columbia
- University of Calgary
- University of the Fraser Valley
- University of Lethbridge
- University of Manitoba
- University of Northern British Columbia
- University of Regina
- University of Saskatchewan
- University of Victoria
- University of Winnipeg
- Vancouver Island University
Documentation:
Phase Five
Timelines
- 01 Nov 2019: Participants have received their title lists for searching.
- 01 Feb 2020: Instructions for volume-level validation and updating bibliographic records available.
- 29 Feb 2020: Participants have submitted their responses.
- 15 Apr 2020: COPPUL sends out allocation lists to potential Archive Holders.
- 15 Jun 2020: Archive Holders have performed volume-level validation and confirmed their commitments. Archive Holders can start transferring materials to secure, non-public storage and updating their bibliographic records.
- 15 Jul 2020: COPPUL reports the confirmed commitments to CRL and produces the final report.
Phase Four
Phase 4 documentation for Archive Builders (rev. 06 Nov 2018)
Phase 4 archived and withdrawn items reporting form
Phase Three
Overview of SPAN Phase 3, 2014-2015
Phase 3 documentation for Archive Builders
Call for Missing Volumes Procedures
Phase Two:
Overview of SPAN Phase 2, 2013-2014
Phase 2 Documentation for Archive Holders
Phase 2 Documentation for Archive Supporters
Phase One:
Overview of SPAN Phase 1, 2012-2013
Phase 1 Documentation for Archive Holders
Phase 1 Documentation for Archive Supporters
SPAN Reports:
- SPAN 5 Year Report and Recommendations. Presented at the September 2017 Directors' Meeting.
- 2016 Report to Directors
- 2015 Report to Directors
- 2014 Report to Directors
- 2013 Report to Directors
Publications and Presentations about SPAN:
- D. Brigham, "COPPUL Shared Print Archive Network," at CARL @Risk North Symposium, November 10, 2017.
- G. Bird, S.Wong, "Consortial shared print archiving: perspectives from Canada," Library Management, 35(1/2), 2014: 45-55. DOI 10.1108/LM-05-2013-0045 Open access version
- G.Bird & S.Wong, "Consortial shared print archiving: perspectives from Canada," at Academic Librarian 3, Chinese University of Hong Kong, May 31, 2013. Abstract.
- G.Bird & L.Crema, "Do We All Need to Keep That? Shared Print Archiving in COPPUL," at BC Library Conference, Richmond BC, May 10, 2013.
- G.Bird & L.Crema, "COPPUL Shared Print Archive Network," to the Print Archive Network, American Library Association Midwinter Meeting, Seattle WA, Jan 25, 2013.
- S.Wong, "Shared Print, Shared Knowledge". Feliciter 2012, 58(6): 30-32.
- G.Bird & G.Ashoughian, "All together now: planning for shared print archiving at Canada's western universities," Collection Management 2012, 37(3-4), 260-270. DOI:10.1080/01462679.2012.685433 Open access version
For more information, contact:
Doug Brigham
SPAN Coordinator
span@coppul.ca