Shared Print Archive Network (SPAN)

The Council of Prairie and Pacific Libraries' Shared Print Archive Network (SPAN) is a distributed retrospective print repository program. SPAN's main goals are to provide access to shared print archives, create opportunities for the reallocation of library space, and preserve the print record for its members in a cost-effective way. Rather than thinking about the project in terms of preserving the "last copy," this partnership emphasizes the role of the archived print as part of an optimal copy network that includes other print archiving initiatives.

22 of COPPUL's full members have agreed to consolidate and validate print journal backfiles at major library storage facilities and selected campus locations. Selection of titles for inclusion in SPAN will be made using a risk management framework: journals will be categorized as Low- , Moderate- , or Higher-Risk based on their availability electronically, rarity, and relevance to the region (Western Canada).

The COPPUL Shared Print Archive Network Member Agreement outlines the governance of the initiative, as well as the contributions and responsibilities expected from each participating library.

Standing Committee Members and Terms of Reference

List of participating libraries:

• Athabasca University
• Brandon University
• Capilano University
  
• Concordia University of Edmonton
  
• Kwantlen Polytechnic University
• MacEwan University
• Mount Royal University
• Simon Fraser University
• Thompson Rivers University
• Trinity Western University
• University of Alberta
• University of British Columbia
• University of Calgary
• University of the Fraser Valley
• University of Lethbridge
• University of Manitoba
• University of Northern British Columbia
• University of Regina
• University of Saskatchewan
• University of Victoria
• University of Winnipeg
• Vancouver Island University

Documentation:

Phase Six

Phase 6 Outline (20201104)

Phase 6 Working Group Documents

• Terms of Reference
• 07 May 2021 minutes
• 23 Apr 2021 minutes
• 09 Apr 2021 minutes
• 19 Mar 2021 minutes
• 05 Mar 2021 minutes
• 19 Feb 2021 minutes

Phase Five

Phase 5 Overview

Phase 5 Documentation for Archive Holders

Phase 5 Final Report

Timelines

• 18 Sep 2020: Documentation for Archive Holders is available.
• 18 Sep 2020: COPPUL issues allocation lists to potential Archive Holders.
• 01 Dec 2020: Archive Holders have confirmed their commitments. Archive Holders can start transferring materials to secure, non-public storage and updating their bibliographic records.
• 15 Dec 2020: COPPUL reports the confirmed commitments to CRL.
• 01 Mar 2021: Archive Holders have completed their holdings disclosure and local record updating.
• 15 Mar 2021: COPPUL produces the final report.

Phase Four

Phase 4 final report

Phase 4 documentation for Archive Holders

Phase 4 archived and withdrawn items reporting form

Phase Three

Phase Three Overview

Phase 3 Documentation for Archive Builders

Phase 3 Call for Missing Volumes Procedures

Phase Two:

Phase 2 Overview

Phase 2 Documentation for Archive Holders

Phase 2 Documentation for Archive Supporters

Phase One:

Phase 1 Overview

Phase 1 Documentation for Archive Holders

Phase 1 Documentation for Archive Supporters

Reports to Directors

• 2021 March
• 2020 September
• 2020 March
• 2019 August
• 2018 September
• 2018 February
• 2017 September (SPAN 5 Year Report and Recommendations)
• 2017 June
• 2016 March
• 2015 September
• 2015 March
• 2014 March
• 2013 March
• 2012 September

Publications and Presentations about SPAN:

• D. Brigham, "COPPUL Shared Print Archive Network," at CARL @Risk North Symposium, November 10, 2017.
•  G. Bird, S.Wong, "Consortial shared print archiving: perspectives from Canada," Library Management, 35(1/2), 2014: 45-55. doi:10.1108/LM-05-2013-0045 Open access version
• G.Bird & S.Wong, "Consortial shared print archiving: perspectives from Canada," at Academic Librarian 3, Chinese University of Hong Kong, May 31, 2013. Abstract.
• G.Bird & L.Crema, "Do We All Need to Keep That? Shared Print Archiving in COPPUL," at BC Library Conference, Richmond BC, May 10, 2013.
• G.Bird & L.Crema, "COPPUL Shared Print Archive Network," to the Print Archive Network, American Library Association Midwinter Meeting, Seattle WA, Jan 25, 2013.
• S.Wong, "Shared Print, Shared Knowledge". Feliciter 2012, 58(6): 30-32.
• G.Bird & G.Ashoughian, "All together now: planning for shared print archiving at Canada's western universities," Collection Management 2012, 37(3-4), 260-270. doi:10.1080/01462679.2012.685433 Open access version

For more information, contact:

Doug Brigham
SPAN Coordinator
span@coppul.ca