SPAN Standing Committee

Purpose

The COPPUL Shared Print Archive Network (SPAN) Standing Committee oversees the operation and development of the COPPUL Shared Print Archive Network and advises COPPUL staff and Board of Directors with respect to shared print archiving in support of COPPUL’s strategic priorities, including but not limited to:

• In relationship with First Nations, Inuit, Métis and other Indigenous Peoples, ensuring that respectful and culturally responsive care for culturally sensitive knowledges is upheld.

• Supporting members in realizing long-term print and digital preservation goals;

• Collectively optimizing collections and resources, leveraging emerging technologies for the benefit of our members and libraries;

Membership

Four to eight (4 to 8) representatives from SPAN members institutions, one of whom must be a COPPUL Director or AUL designate. Individuals will have experience and/or interest in collection management or technical services, and will preferably have been involved with SPAN work at their own institution. When possible, membership will consist of a balance of experts and those who wish to expand their knowledge. Representation from each province is preferred but not mandatory, as is representation from various sizes of libraries.

SPAN Coordinator (ex officio). The SPAN Coordinator schedules meetings, circulates relevant materials in advance of the meeting, ensures minutes are recorded and retained, and orients new members to the work of the Standing Committee. The Coordinator provides regular updates to, and seeks direction from, the Standing Committee on relevant activities and initiatives. In collaboration with Standing Committee chairs / co-chairs and members, the Coordinator develops meeting agendas, annual work plans, and reports.

COPPUL Executive Director (ex officio). The Executive Director liaises between the Standing Committee and the COPPUL Board of Directors, and provides leadership and advice on relevant priorities and initiatives.